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Business tax compliance

Every business has to ensure business tax compliance and reclaims that includes VAT functionality. Managing tax compliance has become increasingly complex with constantly changing and tax compliance requirements. Companies are reassessing how they meet their tax obligations and manage their HM Revenue & Customs (HMRC) risk assessment status.

The most important task is to comply with indirect tax because of its associated cost of compliance, financial penalties, and reputational risk. This can be caused by lack of visibility and control around indirect tax compliance - late filings, late payment of VAT/GST, late registration, and incorrect postings on returns, increased tax authority audit and scrutiny.

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Easy expense reporting.

Get notifications for a pending expense report and approve them. Reject reports with reasons.

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Take the guesswork out of business mileage claims

  • If your employees struggle to accurately enter mileage, they’re not alone. Spreadsheets and rekeying can lead to inaccuracies which can quickly and needlessly erode your bottom line.
  • The cost savings are compelling: 200 staff increasing mileage by just 5% per claim and averaging 1000 miles per month = 10,000 miles overclaimed. Based on 15p per mile, the potential cost saving is £18,000 per annum!
  • Enter your ‘from’ and ‘to’ postcodes and Spensa Expense Manager auto-calculates the return distance.
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The benefits of outsourcing expenses

  • With the Spensa service, we personally scan, check and validate business expenses claims.
  • We work with you to provide the service to suit your business needs. You can now outsource the parts of your expenses process which are slowing your business down.
  • Take advantage of our years of experience in expenses and payroll management, plus expertise in delivering a quick and efficient service.
  • Our knowledge of the issues business face with expense claim management, validation, legislation and compliance helps lead you to an increase in productivity, efficiency and cost savings.
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Spensa – Expense Manager App

It’s never been easier to manage your expenses on the go with the new Spensa mobile app. Working seamlessly across all devices – from desktop, tablet and smartphone – the Spensa mobile app enables claimants and approvers to fully manage their expenses anytime and anywhere.

Currently available on iOS and Android and for Windows.

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Staff Expense Manager

People are the most important asset in any organisation and therefore companies spend a lot of money managing it efficiently. For any project driven organisation, maintaining accurate information of time and expense is of utmost importance.

Staff expenses are cost-to-company and if it is not managed properly could lead to unnecessary wastage of financial resources. Spensa Staff Expense Manager understands this significance of staff expenditures and we aim to add value by bringing accountability and efficiency.

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Spensa Budget Manager

It is very important for any project-based organization to stay on budget and client’s schedule. It not only improves performance of the company by comparing actual expenditures with estimated expenditure. Managers can find out which projects are getting delayed due to budget constraint and which are on track. If the problems are found out at an early stage then it minimizes cost overruns.

Spensa Budget Manager Module helps you to stay on budget and make sure that projects are delivered to client on time with minimum overruns.

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Key Features

  • Detailed dashboards highlighting hours/ budget/ pay rate/ etc.
  • Automatic calculation of TOIL earned from actual and contracted hours of work
  • Manage multiple pay rates
  • Customized reports with highly interactive interface
  • Project cost management that covers full project lifecycle
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